Daily operations
Supplier invoices and receipts
Snap or email supplier invoices, let ScoopHQ read them, and send them to QuickBooks.
Managers & owners
4 min readAdding an invoice
- 1Go to Invoices.
- 2Tap Take photo or Choose file. Add each page, then tap Done.
- 3Choose Receipt or Invoice.
- 4ScoopHQ reads the supplier, date, total and VAT for you.
Admins can find your organisation's invoice email address on the Invoices page. Forward PDFs there, or give it to suppliers.
Checking it
- 1Tap the invoice to open it.
- 2Check the supplier, date, amount, VAT and category, and fix anything that's wrong.
- 3For invoices, answer Has the invoice been checked and all items accounted for? Choosing No raises a red flag.
- 4Tap Save.
Sending to QuickBooks
- 1Set up once: an admin goes to Integrations, taps Connect to QuickBooks and maps each category, the VAT code and the payment account.
- 2Then tap Push on any checked invoice. Invoices become Bills and receipts become Purchases in QuickBooks, with the photo attached.